Portage Central Baseball Boosters
October 20, 2008
Main Street Pub, Portage, MI
Members Present: Rick Beauregard- President (Sr.), Kathy Irwin – Vice President (Jr.), Monty Porter – Secretary/Treasurer (Jr.), Randy Byrd – (Sr.), Peggy Jones – (Jr..), Diana Butler – (So.), Charlie May – (So.)
Members Absent: Bill Rauch – (Sr.)
Guests: Paul Schneider, Varsity Baseball Coach
Agenda Items:
1. Review/approve minutes of last meeting.
2. Budget Update
3. Tax Exempt status
4. Web-site
5. Field Work Dates
6. Coach’s Update
7. Spirit Wear
8. November Parent meeting
9. Other business
Discussion/Action:
1. Minutes from the September meeting were reviewed and approved with two changes (meeting date, concession window).
2. Budget Update – Porter reported the only activity as the Fazioli’s fundraiser dinner, which netted the approximate of $565, improving the account balance to $3826.
3. Tax Exempt Status – Board tabled this issue until the November meeting so as to able to gain further input. Schneider suggested those entities wishing to receive tax credit could always make their donation payable to PC Baseball with funds received routed to the Designated PC Baseball fund held by the school district. In this scenario, the donor would receive tax credit as a result of having made a donation to Portage Public Schools. Board consensus, given our difficulty in generating the desired tax exempt status for the booster group, was this was a very workable alternative.
4. Website – As Rauch was absent, no update to report. Schneider reported as having received several nice comments from other area coaches and college coaches related to the quality and depth of our site.
5. Field Work Dates – Beauregard reported the bulk of the work needing to be done to close the facilities for the winter was accomplished. Beauregard thanked those who participated. Porter indicated the need to have a larger group of the PC family be involved in the spring to assist with several important pre-season projects needing to be completed.
6. Coaches Update. Varsity Head Coach Schneider reported:
a. Infield Dirt - Dr. Edlund approved and recently ordered 15-tons of infield conditioner dirt, at an estimated cost of $3500, to be used to grade and level the infield playing surface. Through discussion, the Board indicated its willingness to assist as needed with the spreading and leveling project.
b. Batting Cage Net – Schneider had discussion with Dr. Edlund on the need to replace the outdoor batting cage net. Estimated cost of the needed netting and related freight was $1600 with a tentative proposal from Dr. Edlund to split cost between the Booster Board and the school at 50/50. Beauregard made motion and the Board subsequently approved (8-0), the 50/50 purchase arrangement for the netting. In a related matter, Board authorized payment for replacement of a needed hitting-tee net, estimated cost was $100.
c. Lawson Clean-up – Coach Schneider reminded the Board of the upcoming Lawson cleaning dates and player participation expectations. Dates are: 11/15/08, 1/10/09, 1/31/09, and 2/27/09. Player expectation for participation is: each returning player (along with a parent) is expected to sign-up and work two of the four scheduled clean-ups. With the addition of a freshman baseball team last season, all students intending to play Frosh baseball this upcoming spring should also participate. Irwin indicated sign-up sheets for each of the four dates would be available at the Nov. 10 parent meeting. Rauch would be asked to post completed lists to the website.
7. Spirit Wear – Beauregard and Porter reported back each of the vendors contacted would be interested in supplying Spirit Wear needs of the Booster group. Following discussion, Porter was asked and agreed to make contact with the Spirit Shoppe in Kalamazoo to determine if acceptable supply and pricing could be obtained. Porter will report to Board via email with the idea a Holiday spirit wear order would be made available at the November board meeting.
8. November Parent Meeting – Scheduled for Monday, November 10, 2008, 7pm, in the PC Middle School little theatre. Beauregard reviewed agenda items with various Board members agreeing to update and supply needed information for the meeting. Board agreed to assemble at 6:30 p.m., ahead of the 7:00 p.m. meeting so as to be sure all needed information was available and ready for distribution. Related to membership levels for the 2009 season, the Board approved (7-0), a new level of membership titled “Donor” for amounts of “up to $49”. All other donation levels would remain the same. Porter agreed to update the membership flyer for the parent meeting. Porter also agreed to update the “Project list” to include improvements made within the past year. Irwin agreed to supply sign-up lists for the Lawson clean-ups.
9. Other Business - meeting.
10. Next Meeting - Monday, November 10, 2008, 7pm , PC Middle School Little Theatre (Parent Meeting). Next Board Meeting is Monday, November 17, 2008, 7pm, Main Street Pub & Grill, Portage location on S. Westnedge.
Prepared by: Monty Porter, 10/31/08