Portage Central Baseball Boosters
November 10, 2009
Main Street Pub, Portage, MI
Members Present: Monty Porter – President (Sr.), Kathy Irwin – Vice President (Sr.), Don Pobuda – Treasurer (So.), Diana Butler – (Jr.), Julie Londry – (So.)
Members Absent: Peggy Jones – (Sr.) Cary Mulvany – (Jr.), Charlie May – (Jr.), Bill Templeton - Secretary (So.),
Guests: Paul Schneider, Varsity Head Coach
Agenda Items:
1. Review/approve minutes of last meeting.
2. Budget Update
3. Web-site
4. Coach’s Update
5. Projects Update
6. Parent Meeting
7. Spirit Wear
8. Fundraiser’s
9. Winter Workout Dates
10. Other Business
11. Next Meeting – Monday, November 16, 2009 7 pm (Parent Meeting, PCMS little theatre)
Discussion/Action:
1. Minutes from the September meeting were not reviewed or approved as Secretary Templeton was not available.
2. Budget Update – Porter reported having transferred Treasurer Duties to Pobuda as well as having ordered new checks for Booster checking account. Pobuda reported having verified the starting bank balance of $6658.32 (as of 10/14/2009). Further, Pobuda provided a monthly report of revenues and expenses that were subsequently reviewed by the Board. Porter reminded Board of two outstanding commitments for flagpoles ($1200-1500) and fence cap ($500-600).
3. Website – Porter reported, on Templeton and Mulvany’s behalf, that website operations have been successfully transferred from Webmaster Bill Rauch to Templeton and Mulvany. Any updates to the site needing to be made should be emailed to Templeton with a copy to Mulvany.
4. Coach’s Update - Coach Schneider reported he would, on Tuesday, 11/10 and Wednesday, 11/11 be attending meetings at the school to discuss budget issues being faced by the school district. Coach indicated there is a strong reality athletic budgets, along with other areas of the schools budget, would be likely be cut as a result of our poor economy. Schneider indicated he and Porter would be attending a meeting with Superintendant Wells where budgetary issues, as they related to Athletics at the school, would be discussed. Porter indicated he would report details to the Board after the meeting with the Superintendant.
Needs list: Coach thanked the Board for providing funding needed to procure this year’s team hat order as well as for authorizing the purchase of a pallet of clay bricks that will be used to rebuild the pitching mound as well as the home plate batters boxes. Coach requested the Board consider the purchase of a new, indoor pitching mound (for use during voluntary winter workouts) as well as the purchase of new field tarps (for pitch mound and home plate). Estimated total cost for each was; Mound $1000, Tarps $1000. Coach indicated he was requesting one half the needed funding to come from Dr. Edlund and one half from the Booster budget. Given unknowns associated with the looming budget cuts, the Board agreed to table the approval of these two items until such time as future direction of where Booster resources are most needed was determined.
5. Projects Update. Irwin reported flag poles are on order with the hope they’ll be available for installation yet this fall (weather permitting). Porter reminded Board fence cap, approved at September meeting, was on hold for order in January by Mulvany. No other Board projects are ongoing at this time. School groundskeepers are looking to rebuild pitcher’s mound and home plate areas in the next couple of weeks.
6. Parent Meeting – Porter distributed a draft agenda for the parent meeting that was developed from previous parent meeting notes/agendas. The board reviewed the agenda and approved it for next week’s meeting. With Coach Schneider in attendance, several important dates were identified;
Winter Workouts – to be discussed at coaches meeting in the next week or so and posted on the website.
Tryout Dates – tentatively scheduled for Monday – Wednesday, March 15, 16, 17, 2010
Mustang Baseball Youth Clinics – tentatively scheduled for Saturday – Sunday, March 20, 21, 2010
Spring Break Player Release – tentatively scheduled for Thursday, March 25, 2010 to Thursday, April 1, 2010. Player should be back in town in time for practice at 5pm on Thursday, 4/1. Two practices will also be scheduled for Friday, 4/2.
7. Spirit Wear – Via email Mulvany reported as having ordered some items for stock that should be available in time for sale at the upcoming Parent meeting and annual Christmas holiday sales push. Mulvany indicated he would update spirit wear order form/flyer and have ready for Parent meeting. Board discussed need to maintain the Holiday order cutoff date at the Wednesday before Thanksgiving (Weds. 11/25/09)
8. Fundraisers –
a. Board discussed the merits of the Fazoli fundraiser dinner and concluded the Board should not pursue it as a fundraiser for the 2010 football season. The net revenue taken from the event did not increase from 2008 to 2009 and that coupled with amount of work needed to make the event a success lead to the conclusion the Board should drop it as a future fundraiser.
b. Lawson clean-ups. Dates for 2009-10 have been identified and are posted on the website as have sign-up sheets for players and parents to sign-up to clean. Irwin will bring sign-up sheets to the parent meeting as well. Board reiterated the expectation each returning player (and one his parent’s) would sign up to work two of the five cleaning dates available. Lawson cleaning brings in anywhere from $1200-$1500 each year.
c. Fence Sign Program. Porter discussed declining sales over the past couple of years with the Board agreeing to amend the price structure for the 2010 program. Returning sponsors will be offered renewal at $50 off. Board members and members of the PC baseball family are encouraged to provide solid leads to the Board at the January meeting so solicitation can begin.
d. MLB raffle. Our second biggest fundraiser, the Board wants to continue to offer this as a fundraiser. Discussion as to how to improve what we offer and improve sales was tabled until the January meeting.
e. Basketball Concession Stand. Baseball will have a couple of basketball game dates to work; Coach Schneider will pursue dates and notify us of what we need to cover.
9. Winter Workouts – See #6 above, dates are pending.
10. Other Business – None.
11. Next Meeting – parent meeting on Monday, November 16, 2009, 7pm, PCMS Little Theatre. Board members please arrive by 6:45 p.m. for last minute preparations.
Prepared by: Monty Porter, 11/10/2009