Portage Central Baseball Boosters

May 17, 2010

Main Street Pub, Portage, MI

Members Present:   Monty Porter – President (Sr.), Kathy Irwin – Vice President (Sr.), Don Pobuda – Treasurer (So.), Bill Templeton -- Secretary (So.), Diana Butler – (Jr.), Julie Londry – (So.), Peggy Jones – (Sr.).

M   Members Absent:   Joe Krill - (Jr.)

      Guests:                   None

      Agenda Items:

1.       Review/approve minutes of last meeting.

2.       Budget Update

3.       Web-site

4.       Coach’s Update

5.       Projects Update

7.       Spirit Wear

8.       Fundraisers

9.       Banquet

      Senior Day

      Edlund recognition

10.   Other Business

11.   Next Meeting

      Discussion/Action:

1.       Minutes from the February meeting were reviewed and approved.

2.       Budget Update – Pobuda reported a bank balance of approximately $16,038.00.  General discussion ensued regarding other outstanding/expected invoices, including team gear.

3.       Website – Templeton reported that web-site hosting has been paid for an additional year..     

4.       Coach’s Update - Additional discussion on a weighted, commercial-grade tarp for both the home plate and pitcher's mound areas at Mustang Field was tabled. Regarding scoreboard repair: JV assistant coach Janicke had consult/discussion with a local company earlier in the day. It was determined that a generic part (a capacitor?) might rectify the issues related to the scoreboard not being operational. If the part can be located/purchased/installed, the scoreboard could again be operational prior to the end of the current season.  

5.       Projects Update. Irwin reported that a 3 x 5 "Mustangs Baseball" flag (blue, with the script 'P.') can be made for $150.00. The Board asked that Irwin follow-through on the initiative and have the flag ordered/made. Irwin also reported that she was looking into getting fence cap for another vendor. The purchase of fence cap from the alternate vendor would require that we cut it. Irwin will follow-up with Krill to see what progress, if any, has been made with the previous vendor (through former Board member Mulvany)..  

6.        Spirit Wear – The new style hats (w/Mulvany's logo) will be offered for $10.00 in the concession stand at Mustang Field. Londry reviewed items still on-hand in the inventory    

8.       Fundraisers – Fence sign sales update: Total is $4,300.00 vs. a budget of $3,500.00. Final two signs, plus the new 'Butler' sign need to be photographed and put onto the web site. Major League Baseball raffle: All ticket stubs and money are due to any Board member not later than Monday, May 24. Irwin will send final email reminder to all varsity and junior varsity parents, and Porter will contact Mark McCoy to coordinate the freshman raffle. Raffle to be held on Tuesday, May 25, between games (vs. Portage Northern). Irwin will coordinate getting volunteers for concessions for the G-K Tournament on Saturday, May 22.

Banquet -- General discussion. Porter will contact/invite all special guests. Londry reported that DVDs will be available for purchase ($5.00) the night of the banquet. Templeton agreed to email photos of all three teams to Jones (and Londry). It was also discussed that someone needs to be identified to deliver invocation prior to dinner (Steve Meier delivered invocation last year)..

Senior Day -- Ceremony will take place between games (vs. Portage Northern). Player bios supplied to P.A. announcer Nate Frisbie. Krill verified purchase of flowers (via email 5-18-10). Notifications: Parents (Irwin), visiting team (Schneider), umpires (Edlund/Schneider). .

Edlund recognition -- Ceremony will take place prior to first game (vs. Portage Northern). Edlund bio to be supplied by Porter to Frisbie. Gift for Edlund - Porter. Invitations sent to Edlund, Mrs. Edlund, principal Alburtus, Rick Beauregard, Robin Hook, Jenna (secretary). Jenna will also be asked about other teachers who might be included/invited. Notifications: Visiting team (Schneider), umpires (Edlund/Schneider). It was also suggested that Edlund throw out the first pitch prior to Game 1..

10.   Other Business – Stipends for Frisbie, and non-compensated coaches were discussed. Porter will check to see what was done last year. New Board member suggestions for 2011: Sophomores-to-be - Porter, Mark McCoy and Karyn Schaefer. Seniors-to-be - Marc Meulman. Porter will contact and offer Board membership to each of the above. Announcement to be made at banquet and new members will be invited to attend next meeting 

11.   Next Meeting – Monday, 6/14/10 8 pm (Main Street Pub)

      Prepared by: Bill Templeton, 5/18/2010