Portage Central Baseball Boosters

 

May 21, 2008

Main Street Pub, Portage, MI

 

Members Present:   Robin Hook- President (Sr.), Ken Popp – (Sr.), Rick Beauregard – Vice President (Jr.), Monty Porter – Secretary/Treasurer (So.), Randy Byrd – (Jr.), Bill Rauch – (Jr.), Kathy Irwin – (So.), Peggy Jones – (So.)

 

Members Absent:    Roger Miller – (Sr.),

 

Guests:                   None.

 

Agenda Items:

 

1.       Review/approve minutes of last meeting.

2.       Budget Update

3.       Financial Commitments

4.       Ticket Raffle Update.

5.       Concessions Update

6.       Banquet Discussion

7.       Senior Day

8.       Field Work Day

9.       District Tournament

10.   Other Business

 

 

Discussion/Action:

 

1.       Minutes from the March  meeting were reviewed and approved.

 

2.       Budget Update – Porter distributed an updated transaction list for the Booster account, reporting a balance as of the meeting at $2200.57.

 

3.        Commitments – A listing of commitments of upcoming expenses for the Board included the following anticipated expenses: Atlas Concrete $3285.95, Batting Helmets $202.16, Gold Jersey’s (add’l) $164.71, and Coaching stipends $1850.00.

 

4.       Ticket Raffle – Irwin reported unofficial receipts of $3795.00 with thirteen (13) players remaining to turn in raffle sales minimum of $100 per player. Raffle scheduled to be drawn during Championship game of District play on May 31, 2008.

 

5.       Concessions – Jones/Irwin reviewed concession operations for the season. JV concessions reported $500 (net) for deposit to date while Varsity reported approximately $402. A final deposit following the District tournament is expected and is estimated to be in the $1000 range.

 

6.       Team Banquet – Board discussed the need to move the banquet to an ice cream social format so as to accommodate Portage Central hosting the district play-in game on the evening of the banquet.  EMA Enterprises was contracted to supply cake/ice cream with toppings, soft drinks/water, and all needed utensils/bowls for the banquet. Estimated cost is approximately $800, to be offset by family donations at the banquet.  The Board had discussion as to moving the end of year banquet toward mid- June so as to be able to fully recognize all-division, all-conference, and all-state performers. The Board would like to have more discussion with coaching staff on this topic.

 

7.       Senior Recognition – The Board discussed the difficulty associated with identifying an appropriate date for recognizing this years’ senior class and their parents. The ’08 home varsity schedule did not accommodate a home game after the first week of May, leaving no good game date to recognize seniors.  The Board decided senior class would either be recognized during a home DH to be scheduled during the week of Districts (if one could be scheduled) or senior class would be recognized at the start of the Team banquet. Hook to prepare bio on each player. Jones to order flowers to be presented to each mother in attendance.

 

8.       Clean-up/Painting Day – The board discussed the need for a short field work day to be scheduled to clean-up a few areas in advance of hosting the District tournament.  Field work day is scheduled for Sunday, 5/25 from 3-5pm.

 

9.       District Tournament - Beauregard provided a brief overview of items needing to be done in advance of the Tournament as well as to report on the status of parent volunteers needed to work game day operations. Hook/Porter to work PA and scoreboard. Rauch to create and provide a District game program for distribution. (Rauch also agreed to supply one for softball district as well).  Beauregard to recruit other frosh/sophomore parents to work hospitality areas as well as operate courtesy golf cart for those needing assistance in from the parking lot.  Beauregard to coordinate national anthem singer with Dr. Edlund.

 

10.   Other Business – None.

 

11.   Next Meeting. – To be determined, later June to mid-July as target. 

 

 

Prepared by: Monty Porter, 7/20/2008