Portage Central Baseball Boosters

 

March 2, 2009

Main Street Pub, Portage, MI

 

Members Present:   Rick Beauregard- President (Sr.), Kathy Irwin – Vice President (Jr.), Monty Porter – Secretary/Treasurer (Jr.), Randy Byrd – (Sr.), Bill Rauch – (Sr.), Peggy Jones – (Jr..), Diana Butler – (So.), Cary Mulvany – (So.)

 

Members Absent:    Charlie May – (So.)

 

Guests:                   Paul Schneider, Varsity Head Coach

 

Agenda Items:

 

1.       Review/approve minutes of last meeting.

2.       Budget Update

3.       Web-site

4.       Fundraising

a.       Lawson cleaning

b.       Membership

c.       Concession (JV) May’s

d.       MLB ticket raffle

e.       Spirit Wear

f.        Fence Signs

 

5.       Coach’s Update

6.       Banquet

7.       Field Clean-up

8.       Parent Meeting

9.       Team Pasta Dinner

10.   Grandville Picnic

11.   Other Business

 

Discussion/Action:

 

1.       Minutes from the January meeting were reviewed and approved.

 

2.       Budget Update – Porter handed out an account activity update through March 2, 2009. To date balance was $955.80. Further, Porter reported having mailed fence sign renewal information to 40-45 business’ who had participated in the past as well as to those who were mailed to in the past year but did not choose to participate. Board expressed concern renewal rate might be down this year due to the economic climate. Finally, Porter distributed 2009 booster membership forms to each board member and asked each to financially participate at some level.

 

3.       Website – Rauch reported all running and operating well. Rauch will continue to work with Mulvany to become proficient in updating web information.  

 

4.       Fundraising

 

a.       Lawson cleaning – Beauregard reported regular season Lawson clean-ups as complete with the baseball group earning approximately $1300 across the four games. Beauregard an additional cleaning opportunity for the night of Saturday, March 7^th as the Bronco hockey team secured a home-ice playoff opportunity. Those who had not satisfied the “two clean-up”.

b.       Membership – Porter reported having the 2009 membership form ready for distribution at the upcoming parent meeting. Porter distributed forms to Board members.

c.       Concession (JV) – Beauregard reported Board Member May and wife Nancy had agreed to serve as the primary concession stand contact for the Junior Varsity team this upcoming season. The Board, collectively, expressed their gratitude to the May’s for agreeing to take on the responsibility. Irwin and Jones reaffirmed their willingness to continue to perform these duties for the Varsity team this season.

d.       MLB ticket raffle – Beauregard agreed to talk to our ticket donor to see if available ticket dates were known for the 2009 MLB season and report back. Irwin agreed to serve as the point person for the project again this year.

e.       Spirit Wear – Mulvany reported having worked with a custom wood bat company to offer personalized wood bats with PC logo and player name as a 2009 spirit wear item. The Board approved inclusion and pricing for the bats. Mulvany reported having worked with the Spirit Shoppe to source some new items for this year’s Spirit Wear offering. The Board reviewed options, added one polo type shirt, and also agreed to offer more colors of existing items (t-shirts, sweatshirts, etc.).  Mulvany agreed to work with the Spirit Shoppe to generate an updated Spirit Wear order form.

f.        Fence Signs – Porter reported mailing fence sign renewals and reported having received three cash renewals and one trade renewal as of the meeting date.

 

5.       Coaches Update. Varsity Head Coach Schneider requested the purchase of six dozen baseballs at an approximate total cost of $144 as well as the purchase of twenty pair of game pants at an estimated total cost of $400.  The Board unanimously approved of Schneider’s request.

 

6.       Banquet – Schneider and Beauregard each reported a banquet facility rental and meal option for Board review.  Following good discussion the Board unanimously approved the booking of the Kalamazoo Country Club for the event.  The date established for the banquet is Tuesday, June 2, 2009.  Time is TBD. Format will be a buffet style dinner with soft drinks supplied by the Booster group. All three teams would be invited to attend with the Frosh coach and JV Coach presenting a season synopsis and handing out team awards (MVP, most improved, etc.) not to exceed 10-12 minutes.  The remainder of the program would be dedicated to the Varsity program.

 

7.       Banquet. – Much discussion occurred as to season end banquets. Discussion centered around four topics, sit down meal vs. dessert social, one banquet vs. separate banquet for each team, PC cafeteria vs. comfortable neutral site, and date of banquet. It was agreed discussion would continue at February meeting.  Banquet date was selected and approved (9-0) with Tuesday, June 2, 2009 selected as the appropriate banquet date.

 

8.       Field Clean-up – The first field clean-up of the season was scheduled for Sunday, March 29, 2009 at 10:00 a.m. 

 

9.       Parent Meeting – Beauregard announced parent meeting is scheduled for Monday, March 16, 2009, 7:00 p.m. at the PC Middle School.  This is the Monday following tryouts and final roster selections for each team. The meeting is mandatory for parents of those players selected for a roster spot.  Beauregard reviewed the proposed agenda for the meeting with different Board members agreeing to prepare necessary handouts for the meeting.

 

10.   Team Pasta Dinners - Beauregard reviewed the concept and success of team pasta dinners held at various parent houses during the 2008 season. The Board agreed the dinners were successful in contributing to the overall bonding of the players as a team.  Irwin agreed to provide sign-up sheets as needed to facilitate dinners for the 2009 season.

 

11.   Grandville Picnic - Beauregard reminded Booster group of the agreement between Grandville and PC to host a picnic for both teams between games of the doubleheader scheduled.  This year (2009) the PC junior varsity will host the Grandville JV with the Grandville Varsity hosting the PC varsity.  The Board agreed to follow-up on this as the date grew closer to secure the needed arrangements and commitment from team parents to provide food.

 

12.   Other Business – Schneider reminded the Board of an upcoming player meeting (held March6, 3:00 p.m.) to review the tryout format, dates and times.  Tryouts are scheduled for Monday-Wednesday, March 9-11, 2009. Frosh and sophomores beginning at 5:30 p.m.  Juniors and seniors beginning at approximately 7:15-7:30 p.m.

 

13.   Next Meeting - , Mandatory player parent meeting on Monday, March 16, 7:00 p.m., PC Middle School. 

 

Prepared by: Monty Porter, 3/11/09