Portage Central Baseball
Boosters
July 21, 2008
Main Street Pub, Portage, MI
Members Present: Robin Hook- President (Sr.), Ken Popp (Sr.),
Rick Beauregard Vice President (Jr.), Monty Porter Secretary/Treasurer
(So.), Randy Byrd (Jr.), Bill Rauch (Jr.), Kathy Irwin (So.), Peggy Jones
(So.)
Members Absent: Roger Miller (Sr.),
Guests: None.
Agenda Items:
1. Review/approve minutes of last
meeting.
2. Budget Update
3. Fundraising Total.
4. Banquet Discussion
5. District Tournament
6. Fundraising Ideas.
7. Officer Nominations
8. Board Member Nominations
9. Other Business
Discussion/Action:
1. Minutes from the May meeting were reviewed and approved.
2. Budget Update Porter distributed an
updated transaction list for the Booster account, reporting a balance as of the
meeting at $100.
3. Fundraising Total As a component of the
budget report, Porter reported the fundraising total for the booster club for
the period July, 2007 through June, 2008. Through various initiatives the
booster group raised $18852.78 for the year.
4. Banquet Discussion The board had significant
discussion as to the format and timing of the team awards banquet. All seniors
being recognized with their parents was viewed as a terrific add to the banquet
format. Given the length of the program, the board felt an alternate site with
more appropriate seating (i.e. a chair, not cafeteria table) should be scouted.
General consensus was to return to a dinner included format (as opposed to
dessert social hosted this year). Finally, for the future, the board wants to
select a date for the team banquet at the first opportunity following the
announcement of the team schedules.
5. District Tournament Overview Beauregard was
congratulated by the Board for spearheading the Booster efforts in
operating/hosting a first class tournament.
Virtually all feedback provided to the Board was positive. The Board wanted to extend its thanks to Dr.
Edlund for bidding and securing the privilege of hosting the District Tournament.
The Board would also want to encourage Dr. Edlund to continue to bid each year
knowing the Booster group will continue to support it.
6. Fundraising Ideas. Very good review and
discussion of this past year fundraising efforts was had. The board informally
agreed to conduct all of the same fundraisers for next year as well as to look
into a couple of others. Beauregard agreed to look into conducting a Faziolis
Spaghetti dinner fundraiser ahead of a home PC football game. Jones was to
make contact with Coach Travis Jones as to the possibility of conducting a
Texas Hold Em tournament fundraiser. Porter agreed to make contact with Kevin
McCarthy (parent of Jr. to be Alex McCarthy) as to the possibility of Kevin
assisting the Board in securing tax exempt status.
7. Officer Nominations With no meeting held in
June, the Board had discussion/action as to the nominating and voting for Board
officers for the 2008-09 year. Popp nominated Beauregard for President.
Beauregard accepted nomination. Beauregard was unanimously approved (7-0-1,
Beauregard abstained). Popp nominated Irwin for the position of Vice President.
Irwin accepted nomination and was unanimously approved (7-0-1, Irwin
abstained). Porter was nominated again
for the position of Secretary/Treasurer. Porter accepted nomination and was
unanimously approved (7-0-1, Porter abstained).
The
Board expressed their appreciation for the work of Irwin and Jones for
spearheading Concessions Operations and nominated Irwin/Jones to serve as
Concession Chair again this year. Irwin and Jones accepted nomination and were
unanimously approved (8-0).
With
Hook departing, the Board had discussion as to naming a lead to serve in the
capacity of Signage Chair to maintain and increase our Outfield Fence Sign
program. The naming of a lead was tabled for a future meeting.
8. New Board Member Nominations With recommended
possibilities provided by several members of the coaching staff, the Board had
very good discussion as to additions to the Board roster for 2008-09. Following
a discussion of each person nominated, the Board voted (8-0) to extend
invitations, per protocol of replacing three departing senior parents, with
three parents of the Freshman (to be Sophomore) class. Beauregard was to make
contact with two of the nominees while Irwin agreed to make contact with the remaining
nominee. Those accepting the invitation to join the Board will be invited to
attend the July meeting.
9. Other Business A couple of future
projects were brought forth for consideration; windscreen for foul line fencing
(4 ft. high fence) and a flag pole in the outfield. Popp agreed to make contact
with his Union to see if the group would be willing to donate the stainless
steel needed to make the desired flag pole.
On
behalf of the entire Board, Beauregard expressed genuine appreciation for the
departing senior class parents, Hook, Popp, and Miller. As a small measure of
the Boards gratitude the Board authorized Rauch to procure two flash drives
and download pertinent action photos from the 2008 season for Hook and Popp.
10. Next Meeting. Scheduled for Monday, August
18, 2008, 6:00 p.m., Main Street Pub, Portage.
Prepared
by: Monty Porter, 8/16/2008