Portage Central Baseball Boosters
January 19, 2009
Main Street Pub, Portage, MI
Members Present: Rick Beauregard- President (Sr.), Kathy Irwin Vice President (Jr.), Monty Porter Secretary/Treasurer (Jr.), Randy Byrd (Sr.), Bill Rauch (Sr.), Peggy Jones (Jr..), Diana Butler (So.), Charlie May (So.), Cary Mulvany (So.)
Members Absent: None
Guests: None
Agenda Items:
1. Review/approve minutes of last meeting.
2. Budget Update
3. Web-site
4. Field Work
5. Coachs Update
6. Team Fees
7. Banquet
8. Fundraising
a. Lawson cleaning
b. Spirit Wear
c. Membership
d. Concession stand (at basketball)
e. Concession for baseball (need JV point person)
9. Other Business
Discussion/Action:
1. Minutes from the November meeting were not reviewed as Porter was not at November meeting.
2. Budget Update Porter reported expenditures for a replacement window for the concession stand (payable to Irwin) and outdoor batting cage nets (payable to PPS). Deposit of memberships received was $900 with $45 deposited for a Spirit Wear order. For business up and through 1/19/09, reported balance was $3746.00
3. Website Rauch reported activity on the site (unique visitors, etc.) continues to improve and the site continues to run smoothly. Beauregard indicated Mulvany expressed an interest in assisting Rauch with website operations. Rauch was to provide Mulvany with some tutorial information for review.
4. Field Work Dates Beauregard no new activity other than to report a repeated problem with the windscreen ties continuing to break. Beauregard went on to report his belief field maintenance activities were still poised to be transferred from a contracted vendor to a District provided employee. Beauregard mentioned the possibility of a fence cap purchase to better protect both players and guest but acknowledge the need to hold pending a possible decision by the school to look at replacement fencing for the area.
5. Coaches Update. Varsity Head Coach Schneider was not present. In his absence, Beauregard reported the following:
a. New uniform purchase A new white set of uniforms needs to be purchased for the Varsity team. Varsity grey set would then be provided to the JV team for use. One set of current JV uniforms would then be provided to the Frosh team for their game usage. Cost of $1850 was approved for expenditure by a 9-0 vote of the Board.
b. Bat purchase Coach Schneider, through Beauregard, requested the Board approve the purchase of two aluminum bats for usage by the teams. Total cost of $758 was approved by a 9-0 vote of the Board.
c. Bat Bags Coach Schneider, through Beauregard, reported the need (and requested approval) for new bat bags to be purchased for the program. Cost of approximately $700 was approved by a 9-0 vote of the board.
d. Decals - Coach Schneider, through Beauregard, requested the purchase of P decals and player number decals for team batting helmets. Irwin suggested a price check for the decals believing she had a contact who could provide needed decals at a discount rate. Irwin will report at the next meeting.
e. Bid List Beauregard reported a list of items Coach Schneider had submitted to Dr. Edlund for proposed purchase by the school.
f. Optic yellow baseballs concerned with visibility of a white baseball on a white wall during open gym sessions at the Stable as well as upcoming indoor practices during the baseball season, Mulvany suggested, and the board approved 9-0, the purchase of two dozen optic yellow baseballs for the program, not to exceed $100.
6. Team Participant Fee While actual participant fees for each team will be discussed at a future meeting, Beauregard raised the issue of adding an amount to each team fee, say $30, to cover the cost of the year end banquet function as well possibly cover some other miscellaneous cost items that come up during the season. Board had good discussion on the issue and agreed to bring this idea forward when team fees are discussed again at the February or March meeting.
7. Banquet. Much discussion occurred as to season end banquets. Discussion centered around four topics, sit down meal vs. dessert social, one banquet vs. separate banquet for each team, PC cafeteria vs. comfortable neutral site, and date of banquet. It was agreed discussion would continue at February meeting. Banquet date was selected and approved (9-0) with Tuesday, June 2, 2009 selected as the appropriate banquet date.
8. Fundraising Reporting was done on the following topics;
a. Lawson Clean-ups. Going well, people signing up on our website. We will need to make a push for folks to work the last clean-up scheduled for 2/27/09.
b. Sprit Wear. Porter reported very little activity generated from the Holiday Spirit wear order. Porter will update the form and be ready for next ordering time scheduled for the week of team player selections.
c. 2009Membership. Porter reported having form ready to go. Porter will supply forms for parent meeting scheduled in March just after team selections are made by the coaching staff.
d. Concession Stand (Basketball games). Coach Schneider was to arrange for players to work the stand and Irwin reported having collected parents to do the same. Dates to be worked were: 1/20/09 and 2/6/09.
e. Fence Sign program. Porter reported having updated the solicitation letter and invoice with a refreshing of database for solicitation still to be completed. Porter hoped to have letters out to the list by the end of January. Porter will report again at the February meeting. Porter asked for anyone with a potential fence sign sponsor to contact him with name, address, etc. for the sponsor so a solicitation could be sent.
f. Concessions (Baseball) Beauregard, Irwin and Jones presented the need for a JV player parent to be identified to provide lead services for the concession stand at this seasons upcoming JV games. Each board member was asked to help identify those who might be able to provide the needed services.
g. MLB Raffle Success of last years MLB game ticket raffle were reported to the donor who agreed to provide game tickets for raffle again this year. As she agreed to do last year, Irwin agreed to take the lead on the raffle project securing the needed raffle tickets and coordinating the distribution and collection of money/tickets from each player on all three teams. A point person for the JV team and the Frosh team need to be identified to assist Irwin.
9. Other Business The need to select a date for on field recognition of both senior players and parents was discussed. The date of 5/12/09 was selected as the primary date for this recognition, with a rain date of 5/21/09 also selected.
10. Next Meeting - Monday, February 16, 2009, 7pm, Main Street Pub & Grill, Portage location on S. Westnedge.
Prepared by: Monty Porter, 2/10/09