Portage Central Baseball Boosters
January 14, 2008
Fletcher’s, Texas Township
Members Present: Robin Hook- President (Sr.), Rick Beauregard
– Vice President (Jr.), Monty Porter – Secretary/Treasurer (So.), Roger Miller
– (Sr.), Ken Popp – (Sr.), Randy Byrd – (Jr.), Bill Rauch – (Jr.), Kathy Irwin
– (So.), Peggy Jones – (So.)
Members Absent: None.
Guests: None.
Agenda Items:
1.
Review/approve minutes of last
meeting.
2.
District Tournament Update.
3.
501(c)3 update
4.
Spirit Wear Order (next
order date)
5.
Lawson Cleanup(s) and PC
concession stand duties
6.
Sponsorship Update
7.
Other Fundraisers?
8.
Web site Update
9.
Infield Sprinkler System
10. Baseball Pant order
11. Coach’s update
12. Other Business?
13. Next Meeting.
Discussion/Action:
1.
Minutes from the November 5, 2007 meeting were reviewed and
approved.
2.
District Tournament – PC has been awarded the
’08 bid and will host on Tuesday, 5/27/08 (play-in game) and on
Saturday, 5/31/08 (2 games). Board appointed
(9-0) Rick Beauregard as point person for the event. Rick will bring information to the February
meeting as to our responsibilities. Hosting a quality tournament for all of
student-athlete participants is of the utmost importance to the Board and will
require volunteers from all of the PC baseball rosters.
3.
501(c)3 update – Thanks to a terrific lead
from Dennis Jones, Monty Porter reported local attorney Kerry Hettinger agreed
to provide the necessary legal work needing to be done to obtain tax exempt
status for the booster group. Following minimal discussion, the Board approved
Porter to move ahead with Hettinger as time would allow for Mr. Hettinger.
4.
Spirit Wear – Discussion took place as to
the success of the first (holiday) order of PC baseball spirit wear. Sales, as recalled by Robin Hook, were in the
$700-800 range. Through discussion it
was agreed another spirit wear order would be placed in March immediately
following the team parent meeting tentatively scheduled for 3/17/2008. Robin Hook will again coordinate the order on
behalf of the Board.
5.
Lawson Clean-up – Two cleanings remain for
the Booster group, Saturday, 1/19/08 and Saturday, 2/16/08. As a reminder, each current PC baseball
player and one of his parents is asked to participate in 2 of the 4 cleanings
scheduled for this hockey season. PC concession stand – The baseball team
has been assigned 2/12/08 for operating the
concession stand at a PC basketball game.
Varsity Head Coach Paul Schneider will coordinate the needed workers for
this fund raiser.
6.
Sponsorship Update – Robin Hook reported
having very recently sent a solicitation mailing to over 60 area businesses,
some current sponsors and some new asks, seeking their support of PC baseball
through the outfield fence signage program. This first contact letter from Hook
requested sponsors to respond by 2/15/08. Robin indicated he would
keep the board abreast of the success of the program. Update:
As of 2/6/08, Hook has received 14 fence sponsor checks in the mail. The campaign
is off to a very good start. Further, Hook asked if any board member had a very
solid lead for a new sponsor opportunity to please forward it to him with as
much contact detail information as possible. In discussion, Bill Rauch agreed
to add fence sponsor logos, once known, to our booster website.
7.
Other Fundraisers – Hook brought up the MLB game ticket raffle as has
been done in the past and agreed to make contact with the ticket sponsor from
previous season’s to assess their willingness to continue to donate game
tickets for raffle purposes. Hook will
make a report at the next meeting with the idea the Board moves quickly to
secure needed raffle tickets, etc. in support of an early start to this years’
raffle. The notion of working a PC
football game concession stand was raised and Beauregard agreed to make contact
with Dr. Edlund as to potential for PC baseball boosters to be assigned a game.
8.
Website Update – Bill Rauch reported on
the number of unique and overall visitors to our site in the month of December,
2007 as well as the month of January, 2008 to the date of the Board meeting. In
Dec. there were 199 unique visitors and 523 visitors in total. In Jan. (to
date) there have been 140 unique visitors and 258 visitors in total. It was
generally felt the level of traffic was good considering the time of year.
Discussion, amongst board members, occurred as to the issue of listing clinic,
camp, and training facility opportunities on our web site. After lengthy
discussion, the Board approved (6-2-1) to continue the current
practice of listing these type opportunities on the web site. The very general consensus was this page on
the site exists for the purpose of providing those students who desire to be a
PC baseball player with information as to where baseball instruction
opportunities might exist in our general area.
9.
Infield Sprinkler System – The need for an infield
sprinkler system was raised and discussed. Preliminary discussion with Dr.
Edlund has taken place with the board being given approval to research
potential system options. Following
discussion the Board approved (9-0) for Hook to take lead on the Project, to
secure three competitive bids for installation, and to provide an update at the
next Board meeting.
10. Baseball Pants – Hook reminded the Board
it would be responsible for payment for the game pant order associated with the
new Varsity team game jersey order. Preliminary cost estimates were around $550
for 36 pair.
11. Coach’s Update – None. Coaching staff was not asked to be present.
12. Other business – General discussion on the
topic of overall field maintenance was raised. Beauregard reported he believed
the district administration was in the process of reviewing athletics field
maintenance in general and agreed to make contact with Dr. Edlund for a status
update as to if any changes would be forthcoming.
13. Next Meeting – Scheduled for Monday, February, 11, 2008. 8
p.m.,
Fletcher’s, Texas Township
Prepared
by: Monty Porter, 1/30/2008