Portage Central Baseball Boosters

 

February 11, 2008

Fletcher’s, Texas Township

 

Members Present:   Robin Hook- President (Sr.), Rick Beauregard – Vice President (Jr.), Monty Porter – Secretary/Treasurer (So.), Ken Popp – (Sr.), Randy Byrd – (Jr.), Bill Rauch – (Jr.), Kathy Irwin – (So.), Peggy Jones – (So.)

 

Members Absent:    Roger Miller – (Sr.)

 

Guests:                   None.

 

Agenda Items:

 

1.       Review/approve minutes of last meeting.

2.       501(c)3 update

3.       Sponsorship Update.

4.       Ticket Raffle Update.

5.       Lawson Cleanup/Concessions

6.       Budget Update

7.       Other Fundraiser Discussion

8.       Financial Commitments

9.       Infield Sprinkler System

10.   Baseball Equipment/Apparel Order

11.   Coach’s Update

12.   Other Business

 

Discussion/Action:

 

1.       Minutes from the January 14, 2008 meeting were reviewed and approved.

2.       501(c)3 update – Porter reported no new news.  Making contact with Attorney to proceed. 

3.       Sponsorship Update – Hook reported having received 14 fence sign sponsor renewals to date. A second letter reminder letter is scheduled to be mailed following the initial 2/15/08 requested renewal deadline.  Hook will report again next month and remains confident in the number of renewals the Board can expect to receive.

4.       Ticket Raffle – Hook reported as having made contact with ticket donor who is willing to donate tickets again this year. Tickets as follows will be made available for the raffle: 4-Tiger tickets, 4-Cubs tickets, 4-Whitesox tickets. Kathy Irwin and Peggy Jones were to spearhead raffle ticket printing and organization. Tickets would be priced at 1 for $5 and 5 for $20. 1000 raffle tickets will be printed to start the sale.

5.       Lawson Clean-up – The final clean-up is scheduled for Saturday, 2/16. With PC hockey having a make-up game, resulting in several players not being available on Saturday, Irwin agreed to send email to families requesting additional support.  Following last clean-up, Porter will work with Lawson Arena to invoice them for the four clean-ups performed during the season. 

6.       Budget Update – On the strength of the 14 fence sign renewals as well as $350 of family memberships deposited, Porter reported the balance as $4740 as of 2/11/08. Pending payments would include: reimbursement to Rick Beauregard for golf cart servicing ($225) and misc. for dugout supplies ($7.31).

7.       Other Fundraisers – Porter mentioned the PC baseball spring clinics and agreed to follow up with Coach Schneider to work to get the flyer emailed to both SPLL and WPLL families. The indoor spring clinics dates have been set at Saturday, March 15 and Sunday, March 16.  (flyer attached to minutes) Porter reported a change in MHSAA rule would preclude 13-14 year olds from being able to participate in the clinics and indicated the flyer would also contain notification of the rule change.

8.       Financial Commitments.  The board reviewed pending financial commitments of the Board.  They included:

            Varsity game pants                                     $500

            Coach compensation support                     $1200

            Frosh team support                                   $1000

            Infield Sprinkling System                           $2000

            District Hospitality                                      $250

9.       Infield Sprinkler System – Hook reported he is still in the process of securing bids. Hook also reported Athletic Director Edlund was willing to access some available funding to split the cost with the Booster group at 50/50. Hook to provide an update at the March meeting.

10.   Baseball “player” Apparel & Equipment. – Hook reported as having met with Coach Schneider and Jack Pearl Sporting Goods to secure pricing on items needing to be purchased by each player who made the final roster of each team.  The list of items to be provided, and the related cost to each player, is attached to the meeting minutes.

11.   Coach’s Update. – None.  Coaching staff was not present.

12.   Other business. – Beauregard reported on a meeting held with Dr. Edlund with respect to PC hosting the district baseball tournament this year.  Beauregard handed out a detailed listing of things to be handled by the boosters as well as a listing of those responsibilities that would remain with Dr. Edlund. Booster responsibilities would include:

Concessions

Press Area

Parking (signs, parking cars, courtesy transportation for those in need)

Official Scorer

Public Address Announcer

Hospitality area for Coaches

Hospitality for Umpires room (sandwiches, chips, drinks, etc.)

Volunteers to shag foul balls

Production and maintenance of the Tournament bracket.

With respect to hosting the District, the board inquired as to the possibility of selling a tournament t-shirt as well as the possibility of providing a participant gift to each player.  Beauregard agreed to make contact with Dr. Edlund with respect to these questions.

13.   Next Meeting. – Scheduled for Monday, March 3, 2008.  7 p.m., Fletcher’s, Texas Township

 

 

 

Prepared by: Monty Porter, 3/3/2008.