Fletcher’s,
Members Present: Robin Hook- President (Sr.), Rick Beauregard
– Vice President (Jr.), Monty Porter – Secretary/Treasurer (So.), Randy Byrd –
(Jr.), Bill Rauch – (Jr.), Kathy Irwin – (So.), Peggy Jones – (So.)
Members Absent: Roger Miller – (Sr.), Ken Popp – (Sr.)
Guests: None.
Agenda Items:
1.
Review/approve minutes of last
meeting.
2.
501(c)3 update
3.
Sponsorship Update.
4.
Ticket Raffle Update.
5.
Budget Update
6.
Financial Commitments
7.
Sprinkler System
8.
Concessions Update
9.
Spirit Wear Update
10. Uniform Update
11. Grandville Picnic
12. Clean-up/Paint Day
13. Concrete Discussion
14. District Tournament
15. Other Business
Discussion/Action:
1.
Minutes from the March meeting were not reviewed.
2.
501(c)3 update – Porter reported no new news
as he has not had any recent contact from Attorney.
3.
Sponsorship Update – Hook reported having
received a total of 24 cash fence sign sponsor renewals, totaling approximately
$7200 in sales. Total signs posted at Mustang Field include approximately 31
total sponsors as several sponsorships were sold on an in-kind basis. Membership
Update - Porter reported having
received 18 paid booster sponsorships for a total of $2450 to date.
4. Ticket Raffle – Irwin reminded the group raffle sales revenue should be turned in to each team’s raffle parent no later than mid-May. Hook reported he would send an email reminding each player and family no unsold tickets are to be returned. Each player is responsible to sell all 25 tickets.
5.
Budget Update – Porter distributed an
updated transaction list for the Booster account, reporting a balance as of the
meeting at $5835.37
6.
Commitments – A listing of commitments
of upcoming expenses for the Board included the following anticipated expenses:
Signage production $1200, Umpires (frosh) $800, District (host) expenses $250,
Helmets (frosh) $182, Helmets (JV) $182.
7.
Sprinkler System – Hook reported payment to
Sanderson-DeHaan had been made and sprinkler system was in process to complete
on installation.
8.
Concessions – Jones/Irwin reviewed
concession operations for the upcoming season reporting each family had been
assigned work shifts and indicated each family was responsible for making
arrangements to “switch” for assigned dates the family could not work. New menu
items for this season include: nachos/cheese, pickles, pretzels/cheese and Big
League Chew bubble gum to name a few. Beauregard reported having received a
double-wide display cooler donated by Coca-Cola for the season and Irwin
reported the donation of a new microwave by Irwin Quality Engines. The Board thanked Jones/Irwin for the great
work in prepping the concession stand for the season and also thanked both
Coca-Cola and Irwin Engines for the equipment donations.
9.
Spirit Wear – Hook reported total Spirit
Wear sales to date for the year were approximately $3000 with a return to the
Boosters of approximately 10-15% of that total. Rather than receive cash rebate
for the spirit wear sales, Hook worked with Coach Schneider and our vendor to
procure team t-shirts (designed by Sr. captains) for all three PC teams (50
shirts).
10. Uniform Update - Hook reported as uniforms
as having been received except for the two-button, gold mesh to be worn by the
Varsity. The “golds” were expected in with the week.
11. Grandville Picnic – Per tradition, the
Varsity parents will host a picnic for the Grandville players and parents
between games on Saturday, 4/26. Hook was to make contact with Popp and Ric
Kleiman to secure their assistance in hosting the picnic. Grandville JV was expected to host our JV
team as well. Porter was to ask Coach
Schneider to make contact with the Grandville coaching staff to ensure the
plan.
12. Clean-up/Painting Day – With the rough winter and
uncooperative weather to date this spring, the Board agreed to schedule a field
clean-up and improvement day on Sunday,
13. Concrete Discussion – Hook and Beauregard
brought up the need to look at concrete needing to be poured to serve as the
pad for our existing bleacher seating.
The Board approved Hook and Beauregard to secure bids and report back
pricing as soon as it was available. The
hope of the Board was to be able to secure and install the needed concrete pad
prior to PC hosting the district tournament at the end of May. If needed, the
Board authorized the use of an email vote to expedite the concrete procurement
process.
14. District Tournament - Beauregard reported as having
met with Dr. Edlund to review the work list for the upcoming District
Tournament to be hosted by PC. The “play-in” for the five team district
tournament will be held on Tuesday, May 27 @
15. Other Business – None.
16. Next Meeting. – Scheduled for
Prepared
by: Monty Porter,